Executive Board Election

The Executive Board of Directors

Positions:

President
Past President
1st Vice-president
2nd Vice-president
Executive Director
Treasurer
Provincial Director
Editor Identification Canada Journal

Election procedure

22-Sep-2008

President

• has general management and direction of the Society,
• has other powers and duties as the Board may prescribe,
• shall not succeed themselves in office, except in the case where they serve the unexpired term of their predecessor,
• presides at all meetings and preserves order and decorum,
• fills all vacancies caused by death, resignation or other causes,
• Chairman of the Board of Directors,
• shall hold first meeting with the new Board of Directors immediately following the meeting of members at which such Board are elected,
• shall have a nonrefundable fund of $250.00 for miscellaneous expenses,
• cosigns all cheques issued by the Executive Director,
• has one vote on the Board of Directors.
• will submit a report to the Executive Director 30 days prior to the Annual Meeting of the Board
  

1st Vice-president

• during absence or disability of President assumes the duties and responsibilities of the President,
• succeeds the President in the event of death, disability, resignation or removal,
• Chairman of the FINANCE COMMITTEE,
• must be present at the meeting at which they are elected to office,
• has one vote on the Board of Directors.
• will submit a report to the Executive Director 30 days prior to the Annual Meeting of the Board.
  
  

2nd Vice-president

• succeeds the President in the event of the death, disability, resignation or removal of both the 1st Vice-president and the President,
• Chairman of the AWARDS COMMITTEE,
• presents awards at the banquet following the Annual General Membership meeting,
• assists 1st Vice-president on the FINANCE COMMITTEE,
• must be present at the meeting at which they are elected to office,
• has one vote on the Board of Directors.
• will submit a report to the Executive Director 30 days prior to the Annual Meeting of the Board.
  
  

Past President

• ex-officio member of the Board of Directors,
• has one vote on the Board of Directors.
  

Executive Director

• appointed by the Board of Directors,
• attends and carries out the duties of Secretary at all meetings,
• enters minutes of all proceedings,
• prepares and sends notice of meetings to all Directors and members,
• custodian of the stamp or seal of the Corporation,
• custodian of all books, papers, records, documents and other instruments except when an other officer is appointed for that purpose,
• keeps a full and accurate book of accounts using the QuickBooks Pro program,
• retains a record of all receipts and disbursements,
• controls the deposit of moneys received by the Society,
• responsible for the safekeeping of securities and disbursements of funds,
• maintains a current list of membership,
• issues new members a certificate of membership and a copy of By-law #1,
• issues renewal certificates and receipts,
• Assists the Treasurer in preparing for audit at the Annual meeting of the Board a Financial Report of the Society ,
• prepares annual registration papers for the Ministry of Consumer and Corporate Affairs, and forwards same with payment,
• forwards By-law amendments to the Ministry of Consumer and Corporate Affairs for approval,
• when By-law changes are approved, rewrites the By-law to reflect those changes and notifies the membership of the changes,
• Does not have a vote on the Board of Directors.
• prepares a report 30 days prior to the Annual Meeting of the Board, and prepares a package for Board members of all the reports submitted.
• Keeps a full and accurate record of all Visa and MasterCard transactions through Moneris.
  
  
  

Treasurer

• keeps a full and accurate book of accounts using the QuickBooks Pro program,
• prepares for audit at the Annual meeting of the Board a Financial Report of the Society ,
• prepares an Income Tax Return for the Society for the fiscal year July 01 to June 30, and includes a copy of the audited financial statement of the Society with this document,
• Does not have a vote on the Board of Directors.
  
  
  

Provincial Directors

• must reside in the Province whom they represent, except in the case for the Director for Yukon and the Territories, who must reside in either the Yukon, or the Northwest Territories,
• assists the President and Board of Directors in handling the affairs of the Society on a provincial level,
• corresponds with members of the Society that reside in their jurisdiction,
• will try to hold at least one regional meeting within the year that will allow members of the identification community to meet and discuss topics related to the field and the business affairs of the Society,
• allowable expenses may be reimbursed from the Society for the purpose of organizing such regional meetings upon request to the Executive Director
• makes every possible effort to attend the Board of Directors Meeting held the day prior to the Annual Training Seminar and Conference and the Annual General Meeting,
• assists the Executive Director in the renewal of memberships for members that reside in their jurisdiction, actively seeks new memberships from eligible persons that reside in their jurisdiction,
• may serve on committees of the Society as directed by the President,
• will notify the Chairman of the NOMINATIONS COMMITTEE of their intention to seek reelection, or put forward the name or names of members who wish to seek election as a Provincial Director,
• has one vote on the Board of Directors,
• will submit a report to the Executive Director 30 days prior to the Annual Meeting of the Board.
  
  
  

Editor Identification Canada Journal

• assembles material for Identification Canada,
• arranges for French translation of material for the magazine, if necessary ,
• keys material to the computer,
• proofreads the material,
• arranges material into pages,
• copies material from the computer to a floppy disk,
• prints hardcopy of material from the computer,
• sends disk to the typesetter,
• proofreads pages from typesetter,
• sends any changes and/or corrections to the typesetter,
• has pictures scanned to magazine or PMT's made at printer,
• when material is typeset, does layout of pages for the printer,
• takes layout to the printer,
• purchase envelopes for the magazine,
• puts return addresses on envelopes,
• when magazines are printed and delivered back, the magazines are placed in envelopes ready for mailing,
• cost for postage to mail out the issues is calculated,
• sufficient postage to cover mailing is purchased,
• envelopes have postage affixed and are mailed to subscribers,
• will submit a report to the Executive Director 30 days prior to the Annual Meeting of the Board.
  
  
  

Election Procedure

If you are interested in one of those position, please feel free to enter the election process... The term for all position is 1 year, except for the Executive Director and the Treasurer who are appointed by the president. To go for election in any position, please send a written confirmation that you are interested in standing for the election to the Executive Director.

List of Position Vacant

None

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